assignr.com Help Center

Managing Billing and Payroll

The assignr.com billing and payroll system allows you to assign game fees to each referee assignment, generate a billing report (for collecting game fees), and a payroll report (for paying referees).

To setup billing and payroll, you will need to do the following:

Set up default game fees for each age group.

Game fees are associated with an age group. To edit the game fees for an age group:

• Click the Ages & Fees tab, then
• Click the Edit link next to an age group.

On this screen, change the values of each fee to match the pay rates for your officials. If you pay all officials the same, regardless of their assigned position, enter the game fee in the first Fee field and click the Fill Down button. This will apply the fee value to all positions and pattern combinations.

Repeat with all other age groups.

(Optional) Set up one or more Billing Profiles

A Billing Profile allows you to group one or more teams for billing purposes. As an example, you assign for three different youth organizations, each organization has ten teams, and each organization needs it’s own bill. Each of these three organizations can have it’s own billing profile, which allows you to group their games together for billing purposes.

assignr.com assumes that the home team pays the officiating fees for a game.

To create a new billing profile:

• Click the Maintenance tab
• Click the Billing Profiles tab
• Click the New Billing Profile link
• In the Description field, give the profile a descriptive name
• In the Teams for this Profile box, click the team(s) you want in this profile. You can select multiple teams by holding down the CTRL key (Windows) or the Command key (Mac OS X) when you click on a team name.
• Click Create

(Optional) Apply one or more "override" fees

If you have a game or position that requires there be a non-standard fee, you will need to edit the fee for that specific game.

• Click the Games tab
• Using the search box or the pagination links, find the game you want to modify.
• Click the Edit button to the right of the game detail
• At the bottom of the page, you will see a list of assigned officials, the Default Fee for each position, and an Override Fee box where a different fee can be specified. Enter the new game fee in the Override Fee box.
• Click Update

Run a Billing Report

A Billing Report will show the full fee amounts for a game if the game is in the future. It is assumed that, even if all positions are not yet filled, they will be billed at the full rate. For games in the past, only the assigned positions will be billed.

• Click the Reports link at the top right corner of the screen.
• In the Criteria box, choose Use a Range of Dates
• In the Report Name box, choose Billing Summary or Billing Detail
• Choose a Start Date and End Date
• In the Format box, choose PDF (Adobe Acrobat), or CSV (for Excel or other spreadsheet program)
• Click Run Report

Run a Payroll Report

Follow the instructions for a Billing report, but instead of choosing a Billing report, choose the Payroll Summary or Payroll Detail report.